The institution, in coordination with the other institutions participating in the international agreement, specifies information models for data exchange according to requests, administrative communications and notifications.
These models, which correspond to the usually defined “forms” to exchange data, may include: personal data, labour records, death, marriage, separation, birth, other benefits received in the host or origin country, income declarations, expenses related to procedures on individual cases, etc.
Guideline code
ICT_08900
Mechanism
Mechanism
- The technical committees working at the international level of the agreement should specify the information models covering the main packages of data exchanged.
- Data exchanged usually includes:
- Personal data;
- Labour history/records;
- Declaration of detached workers.
- Data exchanged should have common personal identification (ID) attributes to connect the different exchanged packages as well as to follow up a person’s events. These attributes may consist of the personal IDs used in each country for social security procedures.
- Depending on the reciprocity rules for expenses defined in the agreement, the amounts corresponding to individual cases (e.g. administrative fees, medical fees, etc.) could be included in the exchanged data as an input for the application of these rules.
- Traceability data may be specified to keep track of the exchanges. This should include only a transaction identification and the involved institutions but not business and personal data.
- A conceptual representation of the information models should be provided by using standard languages such as UML, as well as through a connection with the metadata and semantic resources (e.g. vocabulary, etc.).
- The metadata should enforce, as much as possible by design, data protection and other relevant regulations.
- The ICT-based implementation of the data exchange should use standard languages such as XML to represent the data packages to be exchanged, as defined in Section B.1, Technical Interoperability, of the current set of Guidelines.
- These information models should be formally supported by the administrative arrangements associated with the agreement.
Structure
Structure
- The management should commission the ICT unit and institution’s delegates in the working committees of the agreement to specify information models related to the data exchanged, in coordination with the other participant institutions.
- The information models should comply with the terms and administrative arrangements of the agreements involved, particularly the data protection conditions and the reciprocity rules for expenses.
- The implementation of the information models related to the data exchanged in the agreement should be based on the architectures, frameworks and models defined for the agreement at the international, national and institutional levels, as well as on the current set of Guidelines.
Title HTML
Guideline 67. Information models of the data exchanged
Type
Guideline_1
Weight
92