In order to improve information capabilities, the institution implements data exchange with organizations related to social security contribution collection and compliance but which do not have a formal mandate in this regard.
Examples of such organizations include national statistical institutions, and agencies providing business registration and establishment authorization (e.g. industry bodies, ministries, local authorities).
Unlike data exchange with institutions that have a formal mandate and responsibility in contribution collection and compliance, this does not involve required operational activities, and data exchange may not be systematic but, rather, sporadic and ad hoc.
Guideline code
CCC_02200
Mechanism
Mechanism
- Ideally, the institution should apply secured interoperability methods, especially data exchange mechanisms, which:
- Specify standardized data formats;
- Define data security and privacy requirements involved in personal data exchange;
- Implement standardized data exchange systems.
- Data exchange with external organizations may include information on migrant workers and those temporally working abroad, as well as the applicable regulatory framework(s), notably international social security agreements.
Structure
Structure
- The management should design and implement data exchange with external organizations outside the overall system of contribution collection and compliance, and establish duties and responsibilities to manage these tasks.
- In defining the scope and implementation mechanisms of the data exchange with external organizations, the management should take into account regulations on data privacy.
- Data quality policies should be taken into account when loading external data into the institution’s information systems.
- There should be defined, signed and monitored service level agreements between the organizations involved.
Title HTML
Guideline 17. Data exchange with other external organizations
Type
Guideline_1
Weight
27