Guideline 23. Informing the citizen/client about benefits and services

Submitted by Anonymous (not verified) on Tue, 07/10/2018 - 09:46

The institution provides accurate and easy to understand information on its programmes and services, through various channels.

The communication units play a key role in ensuring that the information provided through publications, Internet, etc., is directly supportive of the operational requirements of the institution. Good communications will reduce the number of enquiries and in-person visits, and reduce the risk of errors. The information provided across the various channels (mail, email, telephone, internet, mobile and in-person) must convey the same content even if the format differs. Messages must remain consistent regardless of channel or format.

Guideline code
COM_02800
Mechanism
Mechanism
  • Management should direct the internal units including the communication unit to use a system of co-design with members and beneficiaries, to ensure a responsive and user-friendly delivery system for programme benefits and services.
  • The communication unit should strategize on how programmes and services information can be “bundled”, for example according to life stages, to ensure maximum efficiency.
  • The communication unit should ensure that messages are adapted to the type of communication channel that is used to deliver the message.
  • The communication unit should have feedback mechanisms in place to monitor the effectiveness of the messages, platforms and communication tools.
Structure
Structure
  • The communication unit should ensure that the information conveyed across various platforms is coherent, easily understood and complete. It should review all standard (boilerplate) information.
  • The communication unit should provide advice to internal units on the uses of the most effective communication channels, tools and techniques to reach its various clients.
  • All service information on programmes and services should be designed from the client’s point of view, i.e. “client-centric” and thus adapted to the needs of the client.
Title HTML
Guideline 23. Informing the citizen/client about benefits and services
Type
Guideline_1
Weight
30