The institution defines administrative principles to manage the main operations and resources of the international agreement.
The main operations include data exchanges based on requests/responses, notifications of changes and relevant information about persons covered by the agreement. The main resources comprise information models of the data exchanged, digital certificates and signatures, and the software systems to be used for the implementation.
Guideline code
ICT_07200
Mechanism
Mechanism
- The principles on which to manage the main operations and resources may involve:
- The internal authorization procedures required to process requests from other institutions as well as delivery responses (e.g. certain requests must be validated prior to being processed in the internal system, all responses granting benefits require a special authorization, etc.);
- Periodicity and procedures to send notifications to the other institutions in the agreement (e.g. automatically when a change occurs, on a pre-established periodicity, etc.);
- Reciprocity rules concerning expenses involved in the application of the agreement;
- Information models used in the institution concerning employees and beneficiaries, their working periods and benefits received, as well as their family status, etc.;
- Persons’ identification mechanisms used by the institution and in the country (e.g. national personal ID, passport number, internal ID issued by the institution, etc.);
- Data protection and ICT security considerations that may lead to applying case-by-case approaches to processing requests;
- Traceability requirements on the operations to facilitate the follow-up (i.e. keeping a record of relevant operations, particularly between institutions);
- Usage of digital signatures in the institution and how to manage the authorizations for performing different operations in the agreement;
- Characteristics of the software systems to use in implementing the agreements’ operations (e.g. components that would be common to several agreements, reusing other existing components, etc.).
- The management should approve, adopt and communicate principles, goals and a framework to manage the main operations and resources related to implementing international agreements.
Structure
Structure
- The management, with the assistance of the ICT and other competent units, should define principles to manage key operations and resources, such as data exchange operations, notifications, information models of the data exchanged, digital certificates and signatures, and the software systems to be used.
- These definitions should comply with the terms and arrangements in the international agreements to be implemented as well as with institutional policies and technical standards.
- The defined administration principles for the main operations and resources should be based on the institutional ICT management processes recommended in the current set of Guidelines.
Title HTML
Guideline 54. Administrative principles for the main operations and resources of the agreement
Type
Guideline_1
Weight
75